Job Description

We are seeking a motivated and detail-oriented Real Estate Assistant to support our dynamic real estate team. As a Real Estate Assistant, you will play a key role in ensuring smooth transaction processes, managing client relationships, and supporting the team's administrative functions. You’ll be responsible for assisting our high-level executive with administrative duties such as making travel arrangements, overseeing itineraries, answering phone calls, and managing our office filing system. If you love the idea of stepping into a versatile role and working closely with leadership, we want to hear from you! Responsibilities:

• Assist with transaction coordination, managing timelines, and ensuring all deadlines are met.
• Communicate regularly with clients, agents, and other parties involved in transactions to provide status updates and resolve any issues that arise.
• Manage all listing and showing appointments, ensuring proper documentation and scheduling for optimal team productivity.
• Maintain the team’s CRM system, inputting client information and tracking deal progress to ensure nothing falls through the cracks.
• Collaborate with marketing teams to help execute marketing strategies for listings, including social media posts, listing photography, and flyers.
• Prepare and process contracts, disclosures, and other transactional documents with high attention to accuracy.
• Coordinate with vendors and service providers (e.g., inspectors, title companies, photographers) to ensure smooth service delivery.
• Schedule and manage closing dates, preparing closing gifts and documents for final handoff to clients.
• Provide weekly listing updates to clients and internal team members to keep everyone informed of progress.

Qualifications:

• 2+ years performing supportive duties in a personal assistant or executive assistant role, or similar
• Experience using Microsoft Office
• Experience handling confidential information and adhering to strict deadlines
• Experience in real estate or a similar administrative support role.
• Have a license in real estate
• Strong organizational skills with the ability to juggle multiple tasks and meet deadlines.
• Exceptional communication and interpersonal skills, with a focus on delivering outstanding client service.
• Detail-oriented with excellent problem-solving skills and the ability to anticipate challenges.
• Proficiency in MLS systems, real estate software, and CRM tools is a plus.
• Ability to work both independently and as part of a team in a fast-paced environment.
• A high school diploma or equivalent is required.

About Company: At Vida Real Estate, led by industry expert Jerry Macias, we are dedicated to empowering clients to make smart, long-term real estate decisions. Whether you’re buying or selling, we focus on building generational wealth through real estate. With Jerry’s extensive experience in property investment and flipping, we help clients make informed, evidence-based decisions. We're looking for motivated, passionate individuals to join our high-performing team. You’ll receive unparalleled training, mentorship, and the tools to succeed in one of Southern California's most dynamic real estate markets. If you want to grow, learn, and help clients achieve their goals, we want you on our team!

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