Guest Services Representative job at Advocate Aurora Health Chicago, IL, US

Job Description

Major Responsibilities:
Supports a strategic location in the hospital by providing resources, information, and security to visitors, patients, staff, and physicians.
1)Provides superior customer services by greeting and welcoming each individual that they encounter.
2)Demonstrates thorough knowledge of the hospital by answering questions for patients or visitors, and responds to meet their requests or needs.
3)Obtains authorization / clearance before allowing visitors to proceed to their desired location, as outlined by protocol.
4)Assures that transportation equipment is available for use in a timely and efficient manner (i.e. appropriate size and numbers of wheelchairs, walkers, etc).
5)Provides information regarding a patient's test/procedure, wayfinding / location of the patient's destination, inpatient room information, and other visitor information like restrictions, hours, or waiting areas.
6)Cross-checks visitor requests with the visitor restriction list and BOLOs as a primary means to enforce patient and associate safety.
7)Manages visitor guidelines as outlined by hospital policy.
8)Provides recommendations and coordinates upon request for visitors seeking transportation, dining, hotel, florist, or other personal needs.
Provides a variety of other services and/or performs a variety of other tasks in order to assure that guest’s needs are not only met but exceeded and to ensure that the hospital environment is safe, clean, friendly, efficient and supportive of hospital activities in general.
1)Monitors and responds appropriately to infant security system in the Labor & Delivery, Mother/Baby and NICU Units.
2)Assures visitors have appropriately ID's or Visitor's passes before entering patient care areas including Nursery.
3)Assure visitor's compliance with Children visitation policies including completion of the "Health Screening form for Pediatric Visitors" in the Mother/Baby Unit.
4)Registers potential patients for L&D /Mother & Baby Unit Tours
5)Notifies appropriate departments of work environment needs, (housekeeping needs, emergency situation response needs such as leaks and significant water spills, physical building needs, (i.e. painting needs, floor cleaning needs, light fixture repair or replacement needs, etc.).
6)Performs light housekeeping duties in assigned area (i.e. pick-up papers, carpet sweep, inspect furniture and wheelchairs, wipe up small spills, inspect surrounding furniture, etc.).
7)Performs additional duties as assigned by the Guest Services Manager.
8)Supports, utilizes and works directly with volunteers to assign wayfinding assignments to patients and support other guest/visitor needs.
Performs additional tasks related to special programs or services available to patients, such as complimentary parking, transportation scheduling/assistance, travel vouchers, etc.
1)Contacts taxi dispatch service, upon request, to schedule a taxi pickup from the hospital for a patient.
2)Works with various clinical leaders to schedule and coordinate travel for patients who require wheelchair-equipped transportation.
3)Partners with nursing to support parking needs for visitors with unplanned extended days. Follows department process for issuing and tracking complimentary parking.
4)Retrieves emails sent to the department inbox and performs the appropriate action (schedule meeting, forward information, take action, etc)

Education/Experience Required: High school diploma or equivalent. 2 years experience in a customer service position, preferably in a medical field

Knowledge, Skills & Abilities Required:
Strong computer skills, proficient with Excel Excellent organizational, communication, and customer service skills. Excellent quick-thinking and problem-solving skills. Bilingual, especially Spanish-speaking, is preferred.
N/A

Physicial Requirements and Working Conditions:
Can be trusted to handle confidential and sensitive information. Can make quick, ethical, and sound decisions based on unique situations involving customer needs. Can work occasional weekends and holidays Can maintain composure and professional behavior in stressful situations. Can respond to emergency situations, and activate alarms / escalate up chain-of-command as soon as the situation requires it. Must be able to perform physical tasks such as lifting, standing, walking, pushing, moving patients via wheelchairs, wayfinding, or escorting.
Can lift up to 35 pounds without assistance. For patient lifts of over 35 pounds, or when patient is unable to assist with the lift, will use patient handling equipment with at least one other associate.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Job Tags

Holiday work,

Similar Jobs

State of Illinois

CHIEF ACCOUNTABILITY OFFICER (PUBLIC SERVICE ADMINISTRATOR, OPT. 1) Job at State of Illinois

...Job Requisition ID:48334 Closing Date: 07/21/2025Agency: Department of Public Health Class Title: PUBLIC SERVICE ADMINISTRATOR - 37015 Skill Option: General Administration/Business Marketing/Labor/Personnel Office: Director's Office Division: Performance...

Renewable Concepts

Wind Turbine Technician-Welding Lead Job at Renewable Concepts

...Renewable Concepts is seeking a highly skilled wind turbine technician with exceptional welding experience. This role is crucial to our operations, and we value our technicians' expertise and dedication. The perfect candidate for this position should have a strong background...

Cannery Pier Hotel & Spa

Classic Car Driver Job at Cannery Pier Hotel & Spa

...exceptional teams, which is why we foster a culture of respect, innovation, and shared success.POSITION OVERVIEWPosition: Classic Car Driver (Part-Time)Location: Cannery Pier Hotel & Spa, Astoria, ORCompensation: $15.50/hour + generous tipsSchedule: Saturday 4:00 PM - 1...

Prattville Health And Rehabilitation LLC

MDS Resident Assessment Nurse - RN Job at Prattville Health And Rehabilitation LLC

...so, then you might be the perfect fit for a Resident Assessment Nurse (RN) position within the organization. Under the direction of the... ...Nurse) with required State license in good standing# MDS experience preferred but not required.We will train!# Must be...

Arkansas Children's

Security Officer Unarmed Job at Arkansas Children's

...**Day Shift**Time Type:**Full time**Department:**CC017340 Security Department**Summary:**Work Schedule: 9a-9p Wednesday, Thursdays... ...and parents. When you are at children's, you are part of an elite team united with a common goal of saving children and making their...