Job Description

A new job is a big decision. Don’t work just anywhere. Be Selective.

OUR BUSINESS

Our business is creating exceptional event experiences - globally. With one exception - we don't support Antarctica, at least not yet. We are a 100% virtual company.

OUR CULTURE

We share a common set of values. Our leaders actively invite us to voice unique ideas and diverse perspectives. If that sounds appealing, we think you would feel inspired on our team to achieve and be rewarded for extraordinary results.

OUR MISSION

Plan and execute events that exceed customer expectations pursuant to Miller Tanner Associates (MTA) standards.

THE OPPORTUNITY

The Financial Compliance Associate will perform accounting and clerical tasks related to processing of event attendee reimbursements and completion of compliance and transparency reporting. This person will assist in ensuring Miller Tanner Associates (MTA) fulfills its commitment under federal, state and country specific laws in transparency and accountability; as well as assist in implementing and coordinating management systems to deliver transparency standards along with supporting internal and external Customers in meeting these standards.

ESSENTIAL DUTIES & RESPONSIBILITIES

Work diligently and professionally with various departments to collect, analyze and summarize data needed to process event attendee expense reimbursement requests and complete transparency reports.

Attendee Expense Reimbursements:

• Review event attendee expense reimbursement submissions and process for reimbursement.
• Ensure adherence to Customer guidelines for allowed expenses.
• Respond to attendee questions or issues related to expense reimbursement.
• Manage the attendee payment process including, but not limited to, supporting attendees with banking information requirements, sending payments, and resolving payment issues.
• Enter expense reimbursement payments into the accounting system and transparency reporting payment log.
• Ensure reimbursement information is accurate and reliable, necessary for both Customer billing and transparency reporting.

Transparency Reporting:

• Understand internal transparency guidelines and documentation of Customer-specific processes.
• Assist with completing accurate transparency reports for Customers, inclusive of data completion of country, federal and state licensing information and all financial spend data per attendee.
• Produce accurate transparency reports by evidence of error free quality control cross checks.
• Monitor and manage compliance such as publishing of transparency reports per event per attendee and adhere to other contractual terms and conditions.
• Function as a main point of contact within MTA for information and issue resolution for internal and external inquiries regarding transparency and/or compliance.
• Maintain established transparency reporting schedule.
• Support Compliance in Customer-facing transparency reporting aspects and discussions.

General:

• Responsible for following all MTA procedures and policies related to security controls for the protection of: personal or sensitive data provided to MTA as defined by GDPR and confidential information as defined as any data, documents, materials, in any form or medium, that could reasonably be expected to be proprietary to a Customer / Sponsor including but not limited to, any information concerning or relating to the property, products, technology, business and affairs of Customer / Sponsor.
• Provide recommendations for improvements of MTA controls and processes.
• Protect operations by keeping financial information strictly confidential.
• Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.
• Provide recommendations for improvements in security controls.
• Complete mandatory training assignments on time and as directed.
• Adherence to Company policies, procedures, and security controls
• Other duties as assigned.

EDUCATION & TRAINING

• Knowledge of general accounting procedures. Bachelor’s degree in business or accounting preferred.
• 1-3 years accounts payable, billing, or general accounting experience.
• Experience with accounting and operational software applications such as general ledger packages and other operational applications

KNOWLEDGE & EXPERIENCE

• Financial Software
• Experience with Federal Transparency (Sunshine Act) reporting preferred.
• Excellent analytical and critical thinking skills.
• Sophisticated technical user of Excel, Word, and Adobe and comfort level with learning new technology applications
• Proficient in data entry and management
• Microsoft Office Suite – Word, Excel, PowerPoint, Access.

SKILLS & QUALIFICATIONS

• Possess extreme attention to detail.
• Ability to manage a varied workload and prioritize tasks with continued interruptions.
• Ability to work extremely well under pressure and consistently meet deadlines.
• Ability to communicate with all levels of professionals, both internal and Customer facing in a respectful manner.
• Able to contribute information, experience, and innovative ideas to improve overall product and performance.
• Proven ability to operate in a team environment and liaise with diverse teams.
• Proven experience in using own initiative with a proactive and problem-solving attitude.
• Effective communication skills, both verbal and written.
• Comfortable interfacing with senior leadership including Compliance department and external Customers.

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