Job Description

About Timeless Select LLC

Timeless was founded in 2013 with the vision of creating a Leading Lifestyle Brand around Cannabis products that are efficient, safe & discreet to use. Our passion for R&D and Brand building has led Timeless to be one of the most innovative brands in the market. 

Community, Culture, and Legacy are the building blocks of what we do at Timeless. We always have and will continue to work with local businesses, artists, charities, and dispensary partners to support the movements that we believe impact our industry and world for the better. 

About the role

The A/R Specialist role acts as a liaison between Accounting, Sales, and Distribution, facilitating smooth communication and workflow. Responsibilities include maintaining compliance documents, updating sales dashboards, and managing digital and paper documentation. The accounting tasks range from data entry and invoice management to monthly reconciliations and collection efforts. Overall, the position requires meticulous attention to detail and effective collaboration across various functions & teams. 

Responsibilities:

• Liaison between the Sales Team & General Manager to create & manage new orders within eShop. 
• Assist in the collection of compliance documents with the Distribution team.
• Assist in the scheduling of deliveries with the Distribution team.
• Ensure completed orders have been imported into Quickbooks Online & Business Central correctly.
• Track and distribute credit memos for discounts, samples, and other promotional offers to customers. 
• Ensure credit memos are recorded in Quickbooks Online, Business Central, & eShop.
• Track and apply all customer payments in QuickBooks Online & Business Central.
• Lead the collection efforts of all past due accounts.
• Participate in bi-weekly updates with the General Manager & National Accounting Team on customer agings. 
• Monthly reconciliations between Quickbooks Online, Business Central & eShop to ensure all activity for the month is correct across all systems including payments & credits.

Candidate Qualifications

Skills

• Proficient use of Quickbooks Online.
• Experience with Microsoft Dynamics Business Central desired.
• Proficient in G-Suite/MS Office (Excel/Sheets).
• Excellent oral and written communication skills.
• Has the ability to meet deadlines and an aptitude for timeliness.
• Exceptional organizational skills and attention to detail.

Experience

• 2+ years of experience with QuickBooks Online or Desktop (required)
• 2+ years of experience with bookkeeping (required)
• 2 - 3 years of experience with collections or accounts receivable (required)
• 3+ years of experience working in an administrative role (required)
• Cannabis industry experience (preferred)
• ERP system experience / Microsoft Dynamics Business Central (preferred)

Educational Background / Certificates

• Bachelor's Degree in a related field of study (preferred)

Additional Qualifications

• Must be twenty-one (21) years of age
• Must consent to a criminal background check performed by the Company and/or state officials.
• Employment offers are contingent upon the successful completion of the criminal background check for cannabis badging.
• Valid State Issued ID

Physical Demands: (The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their job)

• Must be able to sit or stand for extended periods of time
• Must be able to endure repetitive hand movements (typing) for up to 10 hours per day

Full-Time Benefits

Insurance Benefits: (available on the 1st of the month following 60 days of employment)

• Health Insurance (company sponsors up to 50% of employee premium)
• Dental Insurance (company sponsors up to 50% of employee premium)
• Vision Insurance (company sponsors up to 50% of employee premium)
• Short Term Disability
• Long Term Disability
• AD&D Life Insurance
• Critical Illness
• Hospital Indemnity
• Accident Protection Plan
• $50,000 Company-Provided Basic Life Insurance

Time Off Benefits: 

• A minimum of 10 paid holidays each calendar year
• Sick time - available after 90 days of employment
• Vacation time - available after 1st year of employment 
• Paid Parental Leave - available after 1st year of employment

Bonus Opportunities

• Annual Performance-Based Bonus (pro-rated for full-time start date)
• Employee Referral Bonuses - eligible after 90 days of employment

Additional Perks:

• Employee discount on website merchandise
• Positive Cannabis Culture

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