Job Description

Accounts Payable

• First 2 weeks: Onboarding and training every day to learn the job and system.

• After 2 3 weeks: Likely 1 day per week onsite, or possibly remote depending on performance.

Pay Rate: $20 - 30/hr

Department Requesting Resource: Finance

Programmatic need being met by this request: The Finance Aide will be involved in a variety of accounting support tasks and functions. This resource is integral to maintaining an efficient and effective Finance Office with the ability to meet deadlines and deliver timely and accurate payments information to internal and external stakeholders.

Where the work will be performed: Hybrid with training on site in Albany

Expected Duration of Engagement (Years): Two Years

What skills are needed to be successful in this role:

• Strong analytical and organizational skills with superior attention to details

• Satisfactory oral and written communication skills

• Skilled in managing diverse activities

• Ability to perform in a fast-paced environment and demonstrate successful collaboration with internal and external stakeholders

• Proficient with Office 365

Education, Certifications, Degree requirements:

• Minimum of Associates degree; preferred in accounting, business, or a related field

IT systems that will be used:

• NEIS, PeopleSoft. Prior use and understanding of PeopleSoft is preferred, O365

Tasks:

• Audit, review, and process Authority invoices received from vendors. This includes:

  • Ensuring invoices comply with contract/program terms, have proper documentation, and are paid in accordance with CLIENT's prompt payment policy.

  • Ensuring personnel labor listed (name/title) are generally consistent with those listed in the contract budget and with the rates contained in the contract budget.

  • Ensure that indirect cost rates (fringe benefits, overhead, G&A) are generally consistent with the rates listed in the budget and the method of calculating such costs is as indicated in the contract budget.

  • Determining that costs billed are generally consistent with the amounts contained in the budget and sufficient funds remain in the contract or specific task work order to process the invoice for payment.

  • Reviewing invoice cost allocation codes (general ledger coding) and making edits, as necessary.

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